Privacy Policy

Last updated: 14 October 2025

1. General information

The controller of your personal data is:

HR CODE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
ul. Kwidzyńska 11, 51-415 Wrocław, Poland
Tax ID (NIP): 8992900098
REGON: 389131261
National Court Register (KRS): 0000904081
Share capital: PLN 5,000
Registration date: 1 June 2021

As the data controller, we ensure the security of your data and compliance with applicable laws, in particular Regulation (EU) 2016/679 (GDPR).

2. Scope of data and processing purposes

When you use the website or contact HR Code, we may process the following data:

  • data provided voluntarily (e.g. first name, last name, email address, phone number) — e.g. via contact, quote-request or recruitment forms,
  • technical data (IP address, browser type, device, visit time, subpages) — collected automatically for statistical and marketing purposes,
  • information from cookies and similar tracking technologies — for analytics, remarketing and to improve site performance.

Processing purposes include:

  • communication with users (offers, enquiries, recruitment),
  • handling recruitment and HR processes,
  • conducting marketing and remarketing activities,
  • performing analyses and statistics to optimise the site and our services.

3. Legal basis for processing

  • consent of the data subject (Art. 6(1)(a) GDPR),
  • necessity to perform a contract or take steps prior to entering into a contract (Art. 6(1)(b)),
  • compliance with a legal obligation of the controller (Art. 6(1)(c)),
  • legitimate interest of the controller (Art. 6(1)(f)), e.g. direct marketing, protection against claims, service optimisation.

4. Data recipients

Personal data may be entrusted to third parties such as:

  • IT service providers (hosting, mailing, CRM, recruitment systems),
  • marketing and advertising agencies (Meta, Google),
  • accounting offices and law firms — to the extent justified.

Data will not be transferred to third countries (outside the EEA) unless appropriate legal safeguards are in place (e.g. standard contractual clauses).

5. Data retention period

Data will be retained:

  • until consent is withdrawn (for marketing activities),
  • for the period necessary to perform the service or legal obligations,
  • for the limitation period for claims — if processing is carried out for asserting or defending claims.

6. Rights of the data subject

Every data subject has the right to:

  • access their data,
  • rectification (correction) of data,
  • erasure of data (right to be forgotten),
  • restriction of processing,
  • data portability,
  • object to processing,
  • withdraw consent at any time.

To exercise the above rights, contact the controller at: [email protected].

7. Cookies and tracking technologies

The HR Code website uses cookies which:

  • enable the site to function properly,
  • collect statistical data (Google Analytics),
  • support remarketing activities (Meta Pixel, Google Ads).

You can manage cookie settings in your browser — including blocking or deleting cookies.

8. Security measures

We apply appropriate technical and organisational measures to protect personal data, including:

  • encryption of connections (SSL),
  • access control,
  • IT security policies.

9. Changes to the policy

We reserve the right to amend this Privacy Policy. A new version will be published on the website together with the update date.